AGENDA

 BOARD OF DIRECTORS MEETING

SOUTH CENTRAL TRANSIT

THURSDAY JUNE 26, 2008

12:00 P.M.

SCT OFFICE

1616 EAST MCCORD

CENTRALIA  

I.                   Call to Order 

II.                Approval of Minutes 

III.      Communications 

IV.              Annual 

A.                Selection of Officers

B.                 Committee appointments

C.                Time/Place of monthly meetings 

V.         Reports 

A.   Personnel Committee

1.   Salary Schedule

2.      Organizational Chart

3.      Directors Evaluation Committee

B.            Budget/Finance Committee

C.           Financial Summary

D.            Legislative 

VI.    Unfinished Business 

A.      Tech Center

            B.       Contracts

1.      Public Aid

2.      Trolley

VII.     New Business 

A.                Auto Insurance Bid Solicitation

B.                 Resolution 062608-1

C.                Equipment Leases

D.                Maintenance Rates

E.                 Open Meetings Act

 VIII.   Adjourn

MINUTES

BOARD OF DIRECTORS MEETING

SOUTH CENTRAL TRANSIT

THURSDAY JUNE 26, 2008

12:00 P.M.

SCT OFFICE

1616 EAST MCCORD

CENTRALIA  

Bill Milam called the meeting to order.              

Approval of minutes - Minutes from the May 2008 Board meeting were approved as presented on a motion by Margaret Conley, seconded by Gary Deadmond.  All aye, motion carried.  

Communications – None 

Annual Meeting - Selection of officers, committee appointments, and time & place of monthly meetings will remain as presented on a motion by David Sauer, seconded by Dave Schwartz.  All aye motion carried. 

REPORTS 

Personnel Committee – Approved as reflected in committee meeting minutes.

Niederhofer reviewed with the Board the updates/changes to the salary schedule, and organizational chart. There were no changes/updates made by the directors evaluation committee. Motion by Dennis Cook, seconded by Shirley McCann to approve the committee meeting minutes, salary schedule, organizational chart, and directors evaluation committee.  All aye, motion carried. 

Budget/Finance Committee – Approved as reflected in committee meeting minutes on a motion by Dave Schwartz, seconded by Sherry Morton.  All aye, motion carried.  

Finance Summary – Clift reviewed the May financial summary with the Board. Motion by Gary Deadmond, seconded by Dennis Cook to approve the financial summary as presented.  All aye, motion carried.

Legislative – Niederhofer reported that Amendment II increases FY08 Downstate appropriations by $102,000. 

UNFINISHED BUSINESS                                                                                                         

Tech Center – Niederhofer shared with board members recent emails she has received from Legal Counsels assistant, Greg Sutton, and Kim Sanders.

The Board also heard from Fred Becker concerning a report due to the Internal Revenue Service.

Board members instructed Niederhofer to contact Greg Sutton by email to clarify his meaning of “lease” as he mentioned in a previous email.  Niederhofer will also let him know that SCT is only interested in a transfer of the Tech Center and not a lease.

As instructed by the Board, Niederhofer will then contact Legal Counsel and ask that he contact IDOT and DCEO to check on progress with the transfer and if the transfer may be completed within the next week.

A special Board meeting may be scheduled to discuss the outcome.

Contracts 

Public Aid – Niederhofer reported that no further payments have been received. 

NEW BUSINESS 

Auto Insurance Bid Solicitation – Motion by Jeff Ashauer, seconded by Margaret Conley to grant permission for required bid solicitation.  All aye, motion carried.

Resolution #062608-1 – Committee members were polled and a motion by Dave Schwartz, seconded by Gary Deadmond was made to approve Resolution #062608-1 authorizing the execution of Amendment #2 for the FY08 Downstate Operating Assistance.  All aye, motion carried.

Equipment Leases – Motion by Dennis Cook, seconded by Sherri Morton for the approval of the following equipment leases;

1) 6 vehicles #’s 36,37,38,39,94,95 renewal terms of $1 annually per vehicle for                    36 months

            2) AC Reclaiming Unit at $83.94 per month for 36 months

            3) 1-Dell Sever and 3-Dell mini-towers at $166.15 per month for 36 months.

All aye, motion carried. 

Maintenance Rates – Motion by Dave McCann, seconded by Jeff Ashauer to accept the maintenance rate changes as presented.  All aye, motion carried. 

Open Meetings Act – Motion by David Sauer, seconded by Shirley McCann to adopt Ordinance #062608-1.  All aye, motion carried. 

ADJOURNMENT: 

Being no further business, motion by Margaret Conley, seconded by Sherry Morton the meeting was adjourned.  All aye, motion carried.

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            Board President